Town of Mt. Desert, Maine
21 Sea Street, P.O. Box 248, Northeast Harbor, ME 04662
ph: (207) 276-5531
Stanley Brook Minutes 10/12/2011
PROGRESS MEETING MINUTES

DATE: October 13, 2011 DATE OF MEETING: October 12, 2011

PIN: 16718.00 TOWN: Mt Desert

ATTENDEES: Lisa Uhlianuk PB (for Maine DOT)
Tom Jewell Lane/Wardwell
Tj Coyle Lane/Wardwell
Jeff Wardwell Lane/Wardwell
Terry Savage Town of Mt Desert
Gary MDI Marathon Director

SUMMARY:
1. REVIEW AND APPROVAL OF MINUTES OF PREVIOUS MEETING
 Nothing to Note

2. REVIEW OF WORK PROGRESS SINCE LAST MEETING
 Demo exiting bridge
 Upstream berm/cofferdam re-design and installation
 Excavate, Grade, geotextile, geogrid and Stone for Box Culvert
 By-pass pumping of stream continues

3. REVIEW OF WORK PLANNED BEFORE NEXT MEETING
 Finish -Excavate, Grade, geotextile, geogrid and Stone for Box Culvert
 Set up Crane
 Set Box Culvert bottom slabs and U-Box sections
 Regrade Berm/Roadway for Marathon

4. SCHEDULE OF WORK STATUS
 Deliver of Pre-cast Box Culvert pieces begins Friday, October 14th.
 At this time contractor about 2 weeks behind schedule, plans to work
Saturdays and mobilize additional forces.
 At this time schedule still shows opening roadway on October 23, but
could change with any issues that could arise.

5. REVIEW OF STATUS OF SUBMITTALS AND LONG LEAD ITEMS
Project Submittals/Working Drawings
Project Submittals/Working Drawings Status/Comments
Schedule of Work/Emergency contacts Complete
Traffic Control Plan/Detour Complete
Soil Erosion and Water Pollution Control Plan Complete
Spill Prevention and Countermeasure Control
Plan
Complete
HMA QC Plan In progress
Concrete QC Plan Complete
Timber Rail Complete
Culvert Installation Plan In progress
Bridge Demolition Plan Complete
Bridge Closure Notification List Complete
Box Culvert-Shop Drawings/Design Calc’s Complete
Cofferdam-Working Drawings Complete
Check Valves Complete
Detectable Warnings Complete
Reinforcement Geogrid Complete
Granite Curb Complete
Town Sewer work-Olver Assoc Complete
Dry Laid Stone/Granite Masonry In progress
Waste Locations/agreements In progress

6. ENVIRONMENTAL ISSUES
 Contractor submittecd plan for cofferdam redesign/additional berm for
water maintenance due to recent floods/cofferdam being breached and
it was approved. They are looking into the installion of the outlet pipe
that has not been completed yet.
 Contractor submitted plan to engineer and MEDOT Environmental
(Ryan Annis) regarding possible in-water work extension and it has
been approved. A 10 day extension was granted with a new end date of
October 25th, 2011.

7. TRAFFIC ISSUES
 Discussion was had regarding the Marathon- Marathon Director seems
ok with running on gravel berm as long as it is as flat and firm as
possible and without any major turns/angles through the jobsite. This
engineer will be on site that day should issues arise, contractor asked at
meeting if they plan to have a representative on site, they believe they
will have someone on site that day.

8. FIELD OBSERVATIONS
 None to Note

9. CONTRACT MODIFICATIONS AND INVOICE ISSUES
 Contract Modification was approved for changing contract dates per the
town of Mt Desert revision with some possible additional costs..

10. PROBLEMS, CONFLICTS, AND PROBLEM RESOLUTIONS
 The Town of Mt Desert asked if there are pre-construction photo’s of
their town parking lot at the beach being used as a storage/staging area.
MDOT has them and they will be forwarded by the resident engineer to
the town.
 BHE has agreed to a temporary power shutdown for the contractor to set
the upstream portion of the box culvert, it is tentatively scheduled for
Wednesday October 19th. Town Waste Water Superintendent said he
needs to be notified so that he can have generators for his pumping
stations. Contractor will notify as soon as date and time confirmed.

11. MATERIAL ISSUES
 Contractor opted to use Triaxle Geogrid.

12. SUBCONTRACTOR ISSUES
 None to Note

13. ENGINEERING QUESTIONS AND ISSUES
 None to note.

14. Project Safety
The site specific safety plan is in place; the contractor has weekly safety
meetings to review project specific safety issues and concerns.

15. REVIEW OF FUTURE ACTION ITEMS – LOOSE ENDS
None
Any authorized persons who take exception to any statement in these minutes must notify the Resident in
writing within seven days from receipt of the minutes, stating in detail the comment, correction or omission.
Otherwise, these minutes shall stand as written.
Prepared By: ________________________
Lisa Uhlianuk, PB
Acting as MDOT Resident Engineer
Mt Desert, Stanley Brook Bridge
Mt Desert, Maine
cc: Ryan Annis
TJ Coyle
Joel Wardwell
Jeff Wardwell
Tom Jewell
Mandy Olver
Bruce Connery
John Kelly
Chris Buczko
Devin Anderson
Town of Mt Desert –multiple
Project File